Conference packages in Naivasha come in five common types: a breakfast meeting, a half day, a full day, half board and full board. The first three are day packages with meals but no room. Half board and full board add an overnight stay, and the only difference between them is dinner. Pick the one that matches your agenda and where your delegates will sleep, and you avoid paying for meals and rooms nobody uses.
This guide explains each package in plain terms, who it suits, and how to choose. We use The Gem Hotel’s packages as the worked example because we can tell you exactly what is in them, but the same logic applies at any venue.
Key takeaways
- Day packages (breakfast meeting, half day, full day) cover the hall, refreshments and meals, but no room.
- Half board adds bed and breakfast; full board adds bed, breakfast and dinner.
- A full day package normally means two tea breaks and lunch; a half day means one tea break and lunch.
- Packages are priced per person per day, so a two-day event is usually two packages, not one.
- Always check what is excluded: VAT, breakaway rooms, transport and activities vary by venue.
Contents
- The five conference packages in Naivasha, explained
- Side-by-side comparison
- How to choose the right package
- Mixing packages over a multi-day event
- Worked example: one event, three ways
- Pros and cons of package pricing
- Questions to ask before you sign
- Frequently asked questions
The five conference packages in Naivasha, explained
1. Breakfast meeting
A breakfast meeting is the shortest package. You get a meeting space and a buffet breakfast, usually with tea, coffee, water and stationery. It suits a board briefing, a client presentation or a team kick-off that wraps up before mid-morning.
At The Gem, a breakfast meeting is KSh 2,500 per person and includes buffet breakfast with tea or coffee, mineral water and stationery.
2. Half day conference
A half day package covers either a morning or an afternoon session, plus lunch. You normally get one tea break with snacks rather than two. It is the right choice for a training session, a workshop or a stakeholder meeting that runs about three to four hours.
At The Gem, a half day is KSh 3,000 per person: one tea break with snacks, buffet lunch with a soft drink, mineral water, sweets and stationery.
3. Full day conference
The full day package is the workhorse of conference packages in Naivasha. It runs from morning to late afternoon and typically includes a mid-morning tea, lunch and an afternoon tea. Venues often call it a “day conference” or “DCP” (day conference package).
At The Gem, a full day is KSh 3,500 per person: 10am and 4pm tea with snacks, buffet lunch with a soft drink, two 500 ml bottles of water, sweets, mints and stationery.
4. Half board conference
Half board takes the full day package and adds an overnight stay with breakfast. The word “half” refers to meals: you get breakfast and lunch, but not dinner. It suits groups who want to explore Naivasha in the evening or eat out together somewhere else.
At The Gem, half board is KSh 8,000 per person per day: the full day package plus bed and breakfast in a single room.
5. Full board conference
Full board is the all-in option. You get the full day package, dinner, and bed and breakfast. Delegates do not need to think about a single meal from arrival to departure. It is the most common choice for retreats, residential training and strategy sessions.
At The Gem, full board is KSh 9,200 per person per day: the full day package plus buffet dinner and bed and breakfast in a single room.
Side-by-side comparison
| Package | Session length | Tea breaks | Lunch | Dinner | Room and breakfast | The Gem price (KSh) |
|---|---|---|---|---|---|---|
| Breakfast meeting | Early morning | Breakfast | No | No | No | 2,500 |
| Half day | 3 to 4 hours | 1 | Yes | No | No | 3,000 |
| Full day | 7 to 8 hours | 2 | Yes | No | No | 3,500 |
| Half board | Full day | 2 | Yes | No | Yes | 8,000 |
| Full board | Full day | 2 | Yes | Yes | Yes | 9,200 |
The Gem Hotel prices are per person and current as of October 2026. Residential packages are priced for a single room.
Every hall at The Gem includes a projector, screen, PA system, microphones, Wi-Fi and backup power in all packages. At other venues, check whether equipment is bundled or charged separately.
How to choose the right package
Work through these four questions in order. By the end you will know which package to ask for.
- How long is your agenda? Under two hours in the morning: breakfast meeting. Three to four hours: half day. Longer: full day.
- Are delegates staying overnight? If no, stop here with a day package. If yes, you need half board or full board.
- Will the group eat dinner at the venue? If yes, full board is simpler and usually cheaper than paying for dinner separately. If you have a team dinner planned elsewhere, half board avoids paying twice.
- Single or shared rooms? Most residential packages are priced for one person in one room. If your delegates are happy to share, ask whether a sharing rate is available.
A tip from experience: groups often book full board by default and then take everyone out for a celebratory dinner on the last night. If that is your plan, book half board for that night.
Mixing packages over a multi-day event
Packages are priced per person per day, and you can combine them. A typical two-day residential event looks like this:
- Day 1: full board (sessions, lunch, dinner, overnight with breakfast).
- Day 2: full day (sessions and lunch, then everyone heads home).
Notice that breakfast on day 2 is already covered by the day 1 full board package, so you do not need to buy a breakfast meeting as well. A three-day event would be two full board days followed by a final full day or half day.
If some delegates are local and travel in daily while others stay, you can split the group: residential packages for those staying, day packages for those commuting. Ask the venue to show both on one quote.
Worked example: one event, three ways
Say you are running a one-night leadership retreat for 15 people at The Gem. Here is how the package choice changes the bill.
| Option | Day 1 | Day 2 | Total for 15 (KSh) | Per person (KSh) |
|---|---|---|---|---|
| A. Everyone full board | 15 × 9,200 = 138,000 | 15 × 3,500 = 52,500 | 190,500 | 12,700 |
| B. Half board, dinner out | 15 × 8,000 = 120,000 | 15 × 3,500 = 52,500 | 172,500 + dinner out | 11,500 + dinner |
| C. Shorter day 2 (half day) | 15 × 9,200 = 138,000 | 15 × 3,000 = 45,000 | 183,000 | 12,200 |
Option B only saves money if your dinner out costs less than KSh 1,200 per person, which is the difference between the two packages. Most restaurant dinners for a group cost more than that, so full board usually wins unless the dinner out is part of the point. Option C is a simple saving if your second-day agenda really does finish by lunch.
For a fuller breakdown that includes transport and activities, see our guide to how much a conference in Naivasha costs.
Pros and cons of package pricing
| Pros | Cons |
|---|---|
| One price per person makes budgeting and approvals simple | You pay for every inclusion, even ones some delegates skip |
| Easy to compare venues on the same basis | Package names are not standard, so “full day” can mean different things |
| Fewer invoices and less admin on the day | Dietary needs and late changes still need to be agreed separately |
| Meals are timed around your sessions | Less flexibility if your agenda changes on the day |
Questions to ask before you sign
Whichever package you choose, these questions will save you surprises on the day. Send them to the venue with your enquiry and ask for the answers in the written quote.
- What time do tea breaks and lunch run? Make sure they fit your agenda, not the other way round.
- Can the menu handle dietary needs? Vegetarian, halal and allergy requests should be confirmed in advance, with numbers.
- Is the hall ours all day? Check whether you can leave materials in the room overnight on a multi-day booking.
- What happens if numbers change? Ask by when you can reduce numbers without being charged, and whether you can add delegates late.
- What is the check-in and check-out time? Residential delegates may need luggage storage on the last day.
Frequently asked questions
What is the difference between half board and full board conference packages?
Both include the full day conference package and an overnight stay with breakfast. Full board also includes dinner; half board does not.
What does a day conference package (DCP) include?
A day conference package usually includes the hall, a morning and an afternoon tea break with snacks, lunch, water and stationery. Equipment, VAT and breakaway rooms vary by venue, so check the quote.
Are conference packages in Naivasha priced per person or per group?
Per person per day. Your total is the package price multiplied by the number of delegates and the number of days.
Can I change packages for part of my group?
Usually, yes. Many venues will quote residential packages for delegates staying overnight and day packages for those commuting, on the same booking.
Is breakfast included in a full board conference package?
Yes. Full board includes bed and breakfast, so breakfast on the morning after each residential night is covered.
Disclaimer: prices and inclusions are The Gem Hotel’s current rates as of October 2026 and are given as an example. Other venues define their packages differently. Always confirm inclusions, taxes and terms in writing before booking.
Want a quote for your event? Visit our conference page to see all seven halls, or compare the main conference venues in Naivasha first.
